UCLA ACADEMIC SENATE MANUAL
Part II
Regulations of the Division
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Chapter 1. GENERAL PROVISIONS

Section 1. The Departmental Scholar

A-300. A student who has completed 24 courses or 96 quarter units at UCLA, or the equivalent at another institution, and who has completed the requirements in preparation for a major, may be designated a Department of (...) Scholar. Departments will designate only exceptionally promising students as Departmental Scholars, subject to approval of the Graduate Council. The Departmental Scholar will be admitted provisionally to the Los Angeles Graduate Division in his or her department or in an interdepartmental degree program in which that department is a component field. In order to obtain both a Bachelor's and Master's degree, the Departmental Scholar must fulfill requirements of each of these programs. No course may be used to fulfill the requirements of both these degrees. For awarding the grade A+ in courses used to satisfy the Master's degree requirements, Departmental Scholars shall be governed by grading Regulation A-308.   [Am 2 Dec 81]
Should a student for any reason be forced to, or wish to, withdraw from the Departmental Scholar program, his or her department will notify the Graduate Division, and the student's provisional admission to the Graduate Division will be lapsed. [Variance to SR 510.]

Section 2. Application of Graduate Courses Toward Bachelor's Degree

A-302. With specific approval by the instructor and the department, and subject to the requirements of the college in which the student is enrolled, qualified undergraduate students may take 200 series courses to apply toward their Bachelor's degrees. The departmental plans and the list of such courses shall be filed by the department with the Graduate Division and with the Deans of the colleges concerned. No course taken by an undergraduate to fulfill requirements for the Bachelor's degree can be used to fulfill requirements for a higher degree.

Section 3. Probation and Dismissal

A-304. (A) The following provisions shall govern the scholastic status of all undergraduate students at Los Angeles except students in the School of Dentistry and School of Medicine:
(1) Academic Probation.  A student shall be placed on academic probation if, while in good standing, the student fails to maintain at least a grade "C" average for all courses undertaken in a quarter.
(2) Academic Disqualification.  A student shall be subject to disqualification from further registration at the University if (a) the student's grade-point average falls below 1.5 for any quarter, or (b) after two quarters on academic probation the student has not achieved a grade-point average of 2.0 (C average) for all courses undertaken in the University, or (c) while on academic probation the student's grade-point average for work undertaken during any quarter falls below 2.0 (C average).
(3) Minimum Progress.  An undergraduate student, except for students in the College of Letters and Science (SR A-304(4)), who does not pass at least 36 units during any three consecutive terms shall be placed on probation, and an undergraduate student who does not pass at least 32 units during any three consecutive terms shall be subject to disqualification from further registration at the University.  Courses bearing solely letter designations may be used to meet this requirement only during the first three quarters of residence. Petitions for exception to these requirements must be approved by the Dean and may be granted only on account of poor health or of regular outside occupation requiring half-time or more.  [Am 21 Feb 92; 5 Jun 01]
(4) Minimum and Expected Cumulative Progress.  In the College an undergraduate student is required to enroll in a minimum of 13 units in a regularly scheduled quarter and to maintain expected cumulative progress, as specified in Letters and Science Regulation 452.  An undergraduate student who does not fulfill unit requirements for expected cumulative progress in the previous two completed quarters shall be placed on probation and after four completed quarters shall be subject to disqualification from further registration at the University.  Courses bearing solely letter designations may be used to meet this requirement only during the first three quarters of residence.  Petitions for exceptions to these requirements must be approved by the Vice Provost for Undergraduate Education and may be granted only for extraordinary circumstances.  [En 5 Jun 01]
(B) A student who fails to meet the minimum scholarship or minimum progress requirements specified in paragraph (A) is subject to such supervision as the Faculty of the college or school may determine. The Faculty or its designated agents may (1) disqualify such a student from further registration as provided in paragraph (A) (2) or (A) (3); (2) suspend disqualification, continuing the student on probation; or (3) authorize the return on probation of a disqualified student. [Variance to SR 900.]
SR-900. (C) To transfer from one campus of the University to another, or from one college or school to another on the same campus, a student who has been academically disqualified or is on academic probation must obtain the approval of the Faculty, or its designated agent, to whose jurisdiction transfer is sought. Upon completion of the transfer the student is subject to the supervision specified in paragraph (B).
SR 900. (D) Each Division may enact legislation governing the use of the grade Incomplete in the determination of a student's scholastic status.
SR 900. (E) Modification of this regulation must be approved by the Assembly.
SR 902. (A) Faculties, Graduate or other Councils, and their designated agents may not authorize the permanent entry of the terms Subject to Academic Disqualification and Academic Probation on official transcripts of record except as authorized by the Assembly in the case of designated professional schools. These terms shall be reserved for internal University use. Designations of unsatisfactory scholastic status (see Regulation A-304) on transcripts are authorized only when a review of the performance of a student who has become academically deficient has resulted in final denial of registration for the next ensuing quarter by a Faculty, a Graduate or other Council, or their agents.
SR 902. (B) On campuses having authorized variances from the grading system specified in Senate Regulation 780, the scholarship requirements stated in (D) below shall be interpreted in terms of the approved equivalents specified in the legislation of the local Senate Division as ratified by the Assembly.
SR 902. (C) In the case of undergraduates, exceptions to these scholarship regulations, and the approval or denial of registration as hereinafter provided, may be authorized in individual instances only by the Faculty concerned, or by its designated agents. Annually the appropriate officer of each college shall report to the Faculty concerned a summary of all actions taken under these regulations.
SR 902. (D) An undergraduate student is in scholastic good standing if not subject to academic probation or disqualification as defined in Regulation A-304. Any transcript of record transmitted to a person or agency outside the University shall be accompanied by a statement of the student's scholastic standing on the date of the transcript or the date on which he or she left the University.
SR 904. Disqualification of graduate students is at the discretion of the Dean of the Graduate Division concerned.

Section 4. Grades

A-306. General
(A) The Schools of Dentistry, Medicine, and Law shall develop their own grading codes for their respective professional programs and these programs are therefore excepted from the provisions of this grading code.
(B) The instructor in charge of a course shall be responsible for determining the grade of each student in the course. The standards for evaluating student performance shall be based upon the course description as approved by the appropriate course committee.
(C) The final grade in a course shall be based upon the instructor's evaluation of the student's achievement in the course. When on an examination or other work submitted by a student, the student is suspected of having engaged in plagiarism or otherwise having cheated, the suspected infraction is to be reported to the appropriate administrative officer of the University for consideration of disciplinary proceedings against the student. Until such proceedings, if any, have been completed, the grade DR (deferred report) shall be assigned for that course. (See A-315) If in such disciplinary proceedings it is determined that the student did engage in plagiarism or otherwise cheat, the administrative officer, in addition to imposing any discipline, shall report back to the instructor of the course involved, the nature of the plagiarism or cheating. In light of that report, the instructor may replace the grade DR with a final grade that reflects an evaluation of that which may fairly be designated as the student's own achievement in the course as distinguished from any achievement that resulted from plagiarism or cheating.
(D) If an instructor in charge of a course has been determined by the Committee on Privilege and Tenure to have assigned a grade on any basis other than academic grounds, the Committee on Privilege and Tenure shall communicate that information to the Division Chair. Within a period of two weeks after notification, guided by the Committee on Committees, the Division Chair shall establish an ad hoc committee to determine whether the grade shall be changed. The ad hoc committee shall consist of at least three members, with at least one member a representative of the department involved. The ad hoc committee will obtain whatever records are available and use these records to make a final decision concerning the grade. If the records are not adequate, then the committee may assign a grade of Pass, or allow the student to repeat the course without penalty. The ad hoc committee will report to the Division Chair, who shall report the change of grade to the Registrar. In order to protect the student, the grade shall be changed, if warranted, within four weeks following the formation of the ad hoc committee.  [Variance to SR 780.]
A-307. Grading of Undergraduate Students
(A) The level of achievement of all undergraduate students shall be designated in the following terms: A+ (extraordinary), A (superior), B (good), C (fair), D (poor), F (fail), I (incomplete), IP (in progress), P (passed), NP (not passed), DR (deferred report). The passing grades A, B, C, and D may be modified by plus (+) or minus (-) suffixes.  [Am 21 Jan 92]
(B) Grade points per unit shall be assigned by the Registrar as follows: A-4, B-3, C-2, D-1, F-zero. "Plus" grade carry three-tenths grade-point more per unit, with the exception of the A+, and "minus" grades carry three-tenths grade-point less per unit than unsuffixed grades. Subject to the provisions of SR 634, courses in which a student receives a P grade shall be counted in satisfaction of degree requirements, but courses in which either a P, NP, DR, I or IP has been awarded shall be disregarded in determining a student's grade-point average. Faculty are instructed to use the A+ grade only for truly extraordinary performance.  [Am 21 Jan 92]
(C) The grades A, B, C, and P denote satisfactory progress toward a degree. The D grade denotes progress toward a degree, but as stipulated in Divisional Regulation A-304 such a grade must be offset by higher grades.  [Variance to SR 780.]
A-308. Grading of Graduate Students
(A) The work of all graduate students shall be reported in terms of the following grades: A (superior achievement), B (satisfactorily demonstrated potentiality for professional achievement in the field of study), C (passed the course but did not do work indicative of potentiality for professional achievement in the field of study), F (fail), I (incomplete), IP (in progress), DR (deferred report), S (satisfactory) U (unsatisfactory. The passing grades A, B and C may be modified by plus (+) or minus (-) suffixes.
(B) Grade-point per unit shall be assigned by the Registrar as follows: A-4, B-3, C-2, F-zero. "Plus" grades (except A+) carry three-tenths grade-point more per unit and "minus" grades carry three-tenths grade-point less per unit than unsuffixed grades. The grade A+ carries 4.0 grade-points per unit, the same as for an (unsuffixed A;) but when A+ is reported, it represents extraordinary achievement. Courses in which a student receives an S grade may be counted in satisfaction of degree requirements, but courses in which either an S, U, DR, I or IP has been awarded shall be disregarded in determining a student's grade-point average.
(C) The grades A, B, and S denote satisfactory progress toward a degree. A graduate student is subject to dismissal if the student's cumulative grade-point average falls below 3.00.  [Variance to SR 780., 784.]
A-309. The I Grade
(A) The grade I may be assigned when a student's work is of passing quality, but is incomplete. The grade I shall only be assigned when it is established to the instructor's satisfaction that the student's work is incomplete for good cause. When the instructor assigns the grade "I" on the grade sheet, the grade should be accompanied by a notation specifying what work must be done to remove the incomplete.  [Am 3 Dec 80]
(B) The student is entitled to have the grade I replaced by a passing grade and to receive unit credit and grade-points provided he or she satisfactorily completes the work of the course by the end of the next full term that he or she is in residence in regular session following the term in which the I was received. The Dean of the appropriate school or college has authority to extend the deadline for completion in the event of unusual circumstances that would clearly impose an unfair hardship on the student if the original deadline were maintained.
(C) If the work is not completed according to the provisions of A-309 (B), the grade I shall automatically be replaced with F, NP or U as appropriate.
(D) The Graduate Council may establish rules under which the authority to approve limited extensions of time under A-309 (B) for graduate students is delegated to departmental advisors.  [Variance to SR 780.]
A-310. The P and NP Grades for Undergraduate Students
(A) Subject to the limitations in (C) and (D) below, an undergraduate student in good standing may enroll in one course each term on a P/NP basis.
(B) A grade of P shall be awarded only for work which would otherwise receive a grade of C or better.
(C) A student who has received two NP grades shall be excluded form enrolling in a course on P/NP basis for the next term in residence.
(D) A department or school may designate any course or courses as courses not to be taken by its majors on a P/NP basis, and may at its option require a student, who has received a P in such a course before entering a major, to repeat the course for a letter grade.
(E) A student who has not elected the P/NP option in a preceding term may take two courses P/NP.
(F) The Council on Educational Development and the Committee on Undergraduate Courses and Curricula may authorize exceptions to (A) and (E) above when they would be inconsistent with the purpose of design of experimental courses or programs which these committees may approve. [Variance to SR 782.]
A-311. The S and U Grades for Graduate Students
(A) With the approval of the Graduate Council, and the consent of the departments involved, individual study or other work undertaken for credit toward a degree by a graduate student may be evaluated by means of the grades S and U.
(B) A graduate student in good standing may enroll each term in one course graded on an S/U basis. This course shall be outside the major field and in addition to those individual study and research courses (500 series) grade S/U in the student's major field.
(C) A grade of S shall be awarded only for work which would otherwise receive a grade of B or better. [Variance to SR 784.]
A-312. The IP Grade for Graduate and Undergraduate Students
(A) For courses authorized to extend over more than one quarter and where evaluation of the student's performance is deferred until the end of the final term, a provisional grade of IP (in progress) shall be assigned in the intervening term(s). The provisional grade shall be replaced by the final grade if the student completes the full sequence. The Faculty of each school or college and the Graduate Council are authorized to regulate the award of credit in cases where the full sequence is not completed.
(B) Authorization for the use of IP grades in undergraduate courses shall be by the Committee on Undergraduate Courses and Curricula.
(C) Authorization for the use of IP grades in graduate courses shall be by the Graduate Council. [Variance to SR 780.]
A-313. Correction of Grades
All grades, except DR, I and IP are final when filed by an instructor in the end-of-term course report. However, the Registrar is authorized to change a final grade: a) upon written request of an instructor, provided that a clerical or procedural error is the reason for the change, or b) upon written request of the Chair of the Division in cases where it has been determined by the Committee on Privilege and Tenure that an instructor has assigned a grade on any basis other than academic grounds. No change of grade may be made on the basis of reexamination or, with the exception of the I and IP grades, the completion of additional work. Any grade change request made more than one year after the original filing must be validated for authenticity of the instructor's signature by the department chair. Any grade change request made by an instructor who has left the University must be countersigned by the department chair.  [Variance to SR 780.]
A-314. Repetition of Courses
Unless repetition of the course for credit has been authorized by the Committee on Undergraduate Courses and Curricula or the Graduate Council, repetition is subject to the following conditions:
(A) A student may repeat only those courses in which he or she received a grade of C-, D+, D, D-, F, NP or U. Courses in which a grade of C-, D+, D, D-, or F has been received may not be repeated on a P/NP or S/U basis.
(B) More than one repetition of a course requires approval by the appropriate Dean in all instances.
(C) Degree credit for a course will be given only once, but the grade assigned at each enrollment shall be permanently recorded.
(D) In computing the grade-point average of an undergraduate who repeats courses in which he or she received a C-, D+, D, D- or F, only the most recently earned grades and grade-points shall be used for the first 16 units repeated. In the case of further repetitions, the grade-point average shall be based on all grades assigned and total units attempted.
(E) For a graduate student, all courses attempted and graded A, B, C, F, and modifications thereto, including repeated courses, shall be used in computing the grade-point average.  [Variance to SR 780.]
A-315. The DR Grade
The grade DR (deferred report) shall be entered on the student's record: a) when to the faculty member's knowledge, the student's work in the course is complete, but the faculty member is not able to assign a grade, or: b) when disciplinary proceedings are in progress according to the provisions of A-306 (C). The DR shall not itself be calculated in any way in the student's grade-point average. The DR shall be changed to a grade, or perhaps to an incomplete, only when the Registrar receives a written request from the instructor which indicates that the student has clarified the situation.
The report of the grade DR must be accompanied by a letter from the instructor to the Dean of the school or college, and to the student stating the basis for that action. For students enrolled in a course approved by the Graduate Council, the Dean of the Graduate Division is the dean of record. For students in a course approved by any undergraduate course committee, the dean of record is the dean of the college or school in which the course is offered. The Dean shall establish a date or a specific circumstance terminating the period of the Deferral of Report and inform the Registrar, the instructor and the student. Unless changed by the instructor as specified in the preceding paragraph, the DR shall then automatically become F.  [Variance to SR 780.]

Section 5. Courses

A-320. Special Studies Courses
(A) Upper-Division Tutorials for undergraduate students are numbered 195 through 199. These courses are structured by the instructor and student at the time they are initiated. The structure of the course, including both the specific proposed course of study and the requirements that must be met before a grade can be assigned, is formalized through a contract application.
(B) In order to enroll in an Upper-Division Tutorial, a contract must be approved by both the instructor-in-charge and the Chair of the department or program. One instructor may not sponsor more than seven (7) students enrolled in an Upper-Division Tutorial (195-199) in any one term.
(C) For 195CE internships, with the approval of the Chair of a department or program, a faculty member may act as the instructor-in-charge for a group of more than 7 undergraduate students whose work will be guided by graduate student instructors. 
(D) Upper-Division Tutorials (195-199) may only be taken through UCLA Extension on a XLC basis. The Extension contract must be approved by the instructor-in-charge and the Chair of the department or program. The instructor must be a faculty member of the department or program. The same limitations below apply to XLC 195-199s.
(E) Limitations:
(1) Enrollment requires the consent of the instructor who is to supervise the study. The applicant shall show that his or her background is adequate for the proposed study.
(2) Credit for Upper-Division Tutorials (195-199) in a single term is limited to a maximum of 8 units. Subject to the provisions of Divisional Regulation A-310, the student may take any Upper-Division Tutorial (195-199) on a Passed/Not Passed or a letter grade basis, but the total number of units allowed in Upper-Division Tutorials (195-199) for a letter grade is 32.
(3) At the close of the term, some tangible evidence of work accomplished, signed by the student and the supervising faculty member, shall be filed and retained by the department or program for three years.
(4) At the outset of an Upper-Division Tutorial (195-199), the student must complete and the instructor-in-charge must sign a contract, which will include the specific proposed course of study and the requirements to be met before a grade can be assigned.
(5) In order to enroll in an Upper-Division Tutorial (195-199), a student must have advanced junior standing and at least a 3.0 GPA in his or her major field, or he/she must have senior standing.
(6) A student who has an outstanding Incomplete in an Upper-Division Tutorial (195-199) may not enroll in another Upper-Division Tutorial until the grade of Incomplete has been removed.
(7) On the advice of the instructor(s) and Chair concerned, the Dean of a student's college or school may authorize exceptions to the limitations listed.
(8) Departments may impose additional limitations on the Upper-Division Tutorial courses. 

[Variance to SR 764.]  [Am 2 June 77, Am 9 May 84, Am 21 July 05, Am 17 Feb 11]

Section 6. Final Examinations

A-330. No student shall be excused from assigned final examinations except as provided in A-332 below:  [Variance to SR 770.]
A-332. (A) The instructor in charge of an undergraduate course shall be responsible for assigning the final grade in the course. The final grade shall reflect the student's achievement in the course and shall be based upon adequate evaluation of the achievement. The instructor's methods of evaluation must be announced at the beginning of the course. The methods may include a final written examination, a term paper, a final oral examination, a take-home examination, or other evaluation device. Evaluation methods must be of reasonable duration and difficulty, and must be in accord with applicable departmental policies. Final written examinations shall not exceed three hours' duration and shall be given only at the times and places established by the departmental Chair and the Registrar.
(B) At the end of the term in which a student is expected to be graduated, the student's major department may examine him or her in the field of the major, may excuse the student from final examinations in courses offered by the department during that term, and, with the approval of the appropriate Committee on Courses, assign a credit value to such general examination.
(C) An instructor shall, if he/she so wishes, release to individual students their original final examinations (or copies). This may be done by any method which insures the student's right to privacy. Otherwise, the instructor shall retain final examination materials, or a copy thereof, until the end of the next succeeding regular quarter of instruction, during which period students shall have access to their examinations.  [Variance to SR 772.]  [Am 9 May 84]

Section 7. Credit by Examination

A-335. Credit by Examination can be earned only in accordance with general policies established by the Faculties of the respective colleges and schools and the Graduate Council.  [Variance to SR 620]

Section 8. Undergraduate Honors

A-340. Each College or School shall establish its criteria for honors at graduation and quarterly honors subject to the following minimum standards and procedures:
(A) Honors at Graduation
Students eligible for award of honors shall be those who have completed 90 or more units, for a letter grade, in the University of California and have attained, as a minimum, a GPA which places them in rankings in their college as follows: Summa cum laude, top 5%; Magna cum laude, next 5%; Cum laude, next 10%. At the end of each calendar year, the Registrar shall determine for each college average minimal GPAs required for graduating in the top 5%, next 5%, and next 10% during that calendar year. These GPAs, announced in January and published in the catalog for the next academic year, shall serve each college as minimal criteria for the above honors at graduation during the next academic year.  [Am 13 Apr 82]
(B) Quarterly Honors
Students named on the quarterly honors list by each college shall be those who have completed, for a letter grade, a minimum of 12 units in that quarter with a GPA equal to or greater than GPA levels in effect for their college for honors at graduation.  [Variance to SR 640.]

Section 9. Undergraduate Minors  [En 7 June 94]

A-347. Any department or interdepartmental degree program (IDP) in the College or Schools may institute an undergraduate minor in its subject area according to the following stipulations.
(A) Criteria for admission to the minor will be established and controlled by the department or IDP offering the minor.
(B) The minor will have a requirement of no fewer than seven courses or 28 quarter units, and no more than nine courses or 36 quarter units. For seven or eight course minors, at least five courses must be upper division and for nine course minors, six must be upper division. Requirements for the minor must be published in the General Catalog by the department or IDP offering the minor.  [Am 23 May 95]
(C) A minimum of 20 units applied toward the minor requirements must be in addition to units applied toward major requirements or another minor. [Am 27 Oct 2011]
(D) Only programs, which are impacted, may establish minimum grade point averages for entry to the minor. The minimum grade point average must be the same as those for the major in the department or IDP. In the absence of a major, the program must present justification for its minimum GPA.  [Am 23 May 95]
(E) Proposal to establish minors, including the course requirement and admission criteria must be approved by the Faculty of the School or College of which it will be offered and by the Committee on Undergraduate Courses and Curricula prior to any action on the part of the department or IDP to admit students to the minor. Satisfactory completion of a minor will be reflected on the transcript and diploma.

Section 10. Simultaneous UC Enrollment  [En 6 June 00]

A-350. In accordance with SR544, UC students in good standing may enroll simultaneously in courses offered by another UC campus. Application of such courses toward UCLA graduation requirements is determined by each College or School.
(A) Incoming UC Students. Incoming undergraduate students from other UC campuses are permitted to enroll in one UCLA course not to exceed six (6) units per quarter. They must be in good standing and registered (paid fees) on their home campus. Enrollment is on a space-available basis in non-impacted courses only. In the College, departmental units coordinate instructor approval. In the Schools, instructor approval is coordinated through the Student Affairs offices. Enrollment is available only when the UCLA quarter begins, and not before.
(B) Outgoing UCLA Students. UCLA undergraduate students may simultaneously enroll in no more than one UC host-campus course not to exceed six (6) units per quarter. To be eligible for simultaneous UC enrollment, students must be registered (paid fees), in good standing, and enrolled in at least twelve units at UCLA.

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