Style Guidelines for In Memoriam

These guidelines are offered for preparation of memorial statements submitted for the on-line publication of In Memoriam. They are based on the University of Chicago Manual of Style, Webster’s New Collegiate Dictionary (for spelling). University of California policies and practices, and collective (UC) editorial discretion.

All memorials are edited to clarify content that is unintentionally ambiguous and to maintain the style guidelines set forth below.

FORMAT

The memorials should be limited to approximately 750 words, this is about two pages, single-spaced, and typed.

Font: Georgia, 12 pt.

Margins: top 1.0, bottom 1.0, left 1.25, right 1.25, gutter .0, header 0.5,

Heading: Each memorial heading should be centered, for example:

Full Name (14 pt)
Professor of (discipline)
Campus (UC Los Angeles)
Birth Date - Death Date

Authors: Authors should be listed at the end of the resolution and their titles should be omitted.  At least one should be a faculty member.

John Adams
Franklin Bennett
Gunther Washburne  

Picture: Include a digital picture of the deceased faculty if available.


CAPITALIZATION

Academic and nonacademic UC title codes should be capitalized:

Professor of Agronomy Max Kline
Max Kline, Professor of Agronomy, Emeritus
Dean of the School of Business Administration
Faculty Research Lecturer
Director of the Lawrence Livermore Laboratory
Assistant Vice Chancellor

All other titles are not capitalized unless they precede the individual’s name or themselves contain a proper name:

chair, Department of History
chairman of the board
director of the institute
fellow of the American Physical Society
commander in chief; colonel; captain; 1^st lieutenant
Guggenheim fellow; Fulbright scholar;
Nobel laureate
visiting professor (non-UC)

Degrees are not capitalized when used in general terms:

bachelor’s degree
master’s degree
doctorate
doctorate in philosophy
an honorary degree in business administration
Bachelor of Arts degree
Masters of Science degree
Doctor of Philosophy
the Honorary Degree in Horticultural Science

Specific Awards are capitalized:

the Medal of Honor (but a congressional medal)
Guggenheim Fellowship; Fulbright Fellowship
a fellowship in the humanities
Order of the Golden Fleece

Place and building names are capitalized if using proper names and depending on usage:

Institute of Industrial Relations (but the institute across the street)
Cowell College (but the college)
Doe Library; UCSC Science Library (but the library)
Lawrence Berkeley Laboratory
Santa Cruz campus
eastern states (but Eastern customs when referring to culture)
Sierra Nevada
Lakes Michigan and Huron (but Michigan and Huron lakes)

Subjects, courses, and conferences are not capitalized unless specific:

a course in theology (but the course, Man and Religion)
the physics course (but Physics 2A)
International Conference on Family Planning

Departments and divisions are capitalized only when referring to formal titles:

Department of History of UCLA (but the history department)
The Graduate Division (UC)
the division in molecular science
Agricultural Research Station
Extension courses (UC)

Groups and official organizations are capitalized only when referring to a legal or formal title:

The Regents (UC) (but they elected a board of regents)
The Board of Regents (UC) (but he sat on the board of regents of IBM)
the California State Legislature (but the state legislature)
Foreign Relations Committee (but the committee)
state government; federal government
U.S. Army (but the army; the navy; the marines)
178^th Infantry
Veterans Administration

Historical terms are not always capitalized; check the dictionary. The following are some commonly used historical terms:

the twenties
Renaissance
the depression
World War II
the 1920s
baroque
Pacific Theatre of Operations
gold rush
the two world wars
mid sixties
romantic
First World War
Great Depression

ITALICS

Titles of books, artworks, films, journals, long musical compositions, newspapers, plays, collections of poems and longer poems, ships, and in science, genus and species are italicized.

MARKS

Articles, theses, unpublished materials, and direct quotations and placed in quotations.

Seminars, courses, and conference titles are not in quotations unless more than twenty words long.

Titles of short songs and poems are in quotations.

DATES

Omit the comma between month and date, as in March 1977.
When using the word -from- also use the word -to- as in from 1950 to 1963.

NUMBERS

Spell out numbers under 100: He was sixty-one years old.
When rounding off numbers, omit such words as about or approximately:
The books sold 50,000 copies. (The word about is understood.)

COMMAS

Use a comma to separate the last item in a series if it is distinct from the other items:

His research dealt with apples, pears, and nuts and raisins, or
His research dealt with apples, pears, nuts, and raisins (where raisins is a category distinct from nuts.)

HYPHENS

Correct forms for some commonly used terms:

anticorrosive
campuswide
coauthor
co-editor
coworker
cross-cultural
decision making
full-time (adj)
lifelong
lifestyle
lifetime
long-range
longtime
postdoctoral
percent
statewide (UC)
vice-president or
vice president (UC)
University-wide (UC)
up-to-date (adj)
worldwide

ABBREVIATIONS

Spell out the first time used unless one of the following:

UC, UCLA, UCB, UCR...;U.S.; N.Y.

WORDS

Words and phrases to avoid:

given the fact that
involve (substitute active verbs, such as participate, contribute to, engage in)
very, rather (use precise terms, such as high, extremely, distant,, wide)