UCLA ACADEMIC SENATE
MANUAL
Appendix of the Division
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UCLA ACADEMIC SENATE
MANUAL |
SCHOOL
OF PUBLIC HEALTH
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| Part
I. Functions |
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| 1. | The
Faculty of the School of Public Health shall conduct the government of the
School of Public Health in accordance with the rules of the Academic
Senate of the University of California, the Standing Orders of the Regents
and subject to the rules and coordinating powers of the Graduate Council
respecting graduate study and higher degrees. |
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Part
II. Membership |
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| 2. | (A) | Membership in the Faculty of the School of Public Health is defined by Divisional Bylaw 50(A); it includes all members of the School faculty with appointments in the regular or in-residence series of the rank of Assistant Professor or higher, all acting professors of the rank of Associate Professor or higher, and all lecturers with security of employment (SOE). | |
| (B) | The Dean of the School shall submit to the Faculty at the beginning of each year the names of all members of the Faculty. | ||
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Part
III. Enfranchisement |
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| 3. | (A) | Consistent with Standing Order 105, Senate Bylaw 55 and Legislative Rulings 5.67, 5.75B and 12.75, all members of the Faculty are extended the right to vote on specified personnel actions and all matters of "...substantial departmental concern..." | |
| (B) | Any extension of the franchise on personnel actions to all tenured, non-tenured, or Emeriti departmental members of the Academic Senate beyond the minimum mandated under SB 55 (A) (1-5) must be reaffirmed every three years by those Faculty enfranchised under SB 55 (B) (1-5). | ||
| Part
IV. Officers |
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| 4. | (A) | The Officers of the Faculty are the Chair of the Faculty and the Secretary of the Faculty. | |
| (B) | The
Chair shall be elected by the Faculty for a two-year term. |
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| (C) | The
Chair of the Faculty cannot be elected twice in succession. |
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| (D) | The Secretary shall be appointed by the Faculty Executive Committee for a one-year term. | ||
| Part
V. Meetings |
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| 5. | (A) | Regular meetings of the Faculty shall be held at least once each quarter with a minimum of one week's notice prior to each meeting. | |
| (B) | In addition, the Faculty shall meet at such times as it may determine, or at the call of the Chair of the Faculty or the Dean of the School . |
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| (C) | Special meetings of the Faculty may be called by written notice signed by four members thereof not less than forty-eight hours prior to the time of meeting stated in such notice; but a special meeting shall be limited to consideration of the matters of business specified in the notice. | ||
| (D) | In all instances except those meetings specifically called by the Dean, the Chair of the Faculty shall preside. | ||
| (E) | One elected officer of the School of Public Health Students' Association and one student of committees whose reports are included on the Faculty agenda shall be invited to attend all such Faculty meetings except those at which personnel matters are to be discussed, and they shall receive the courtesy of the floor. | ||
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Part
VI. Quorum |
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| 6. | One-fourth
of the Senate Faculty shall constitute a Quorum of the Faculty. |
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| Part
VII. Committees |
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| 7. | (A) | Faculty
Executive Committee. |
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| (1) |
Membership. | ||
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(a) |
Five elected Faculty members from the regular, in-residence, or lecturer (SOE) series. Each member is elected by and represents one of the five departments in the School of Public Health: Biostatistics, Community Health Sciences, Environmental Health, Epidemiology and Health Services. Members serve for staggered two-year terms. Nominations shall be made in writing. On the nominating ballot provision shall be made for a nominator and a seconder for each nomination, and each nominee shall acknowledge his/her agreement to serve if elected. Elections will be held in the Spring of each academic year preceding the appointment of Standing Committees for the next academic year. Members take office on September 1. Members of the Faculty Executive Committee are limited to two terms in direct succession, in any capacity, except for two terms as Chair. Should the position of any elected member of the Faculty Executive Committee become vacant for one quarter or more due to illness, resignation, sabbatical, etc., a special election shall be held by the relevant constituency to fill the vacant position. | ||
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(b) |
The
Secretary shall record and distribute to the Faculty minutes of all
meetings and all ballots. The
Secretary shall receive the courtesy of the floor but does not vote in
meetings of the Faculty Executive Committee. |
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(c) |
The
Dean of the School of Public Health and the Associate Dean for Academic
Programs are ex officio members of the Committee without a vote.
All meetings of the Faculty Executive Committee are open except
when personnel matters are discussed or when the Committee goes into
executive session. Non-members
shall receive the courtesy of the floor but do not vote in meetings of the
Faculty Executive Committee. |
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(d) |
One
elected officer of the School of Public Health Students' Association shall
be invited to attend all meetings of the Faculty Executive Committee
except those at which personnel matters are to be discussed.
The elected student officer shall receive the courtesy of the floor
but is not a voting member of the Faculty Executive Committee. |
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| (2) | Quorum.
A quorum shall consist of any four voting members. |
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| (3) | Charge.
To consider matters of general concern to the Faculty and act for
the Faculty with respect to matters delegated to it by the Faculty in the
Bylaws or by subsequent action. |
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| (4) | Duties. |
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(a) |
Consider
schoolwide and interdepartmental issues, especially those not falling
within the purview of other schoolwide committees. |
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(b) |
Receive
reports from the Standing Committees of the Faculty and recommend action
when appropriate. |
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(c) |
The Faculty has the authority and responsability to review and make recommendations concerning the allocation of educational and budgetary resources, academic priorities, and the planning and budgetary process within the School of Public Health. These recommendations may be made to the Dean, to the Los Angeles Division, and / or to the Chancellor . |
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(d) |
Recommend
to the Dean membership of the Standing Committee of the Faculty
established by these Bylaws. |
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(e) |
Submit
substantive questions considered by the Committee to the entire Faculty
for mail ballot on request of: 1)
three members of the Committee; 2) a Standing Committee as established in
these Bylaws; or 3) ten members of the Faculty.
The mail ballot shall be distributed within ten instructional days
following distribution of the minutes of the meeting of the Faculty of the
School at which the action was considered. |
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| (B) | Standing
Committees. |
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| (1) | Types
of Standing Committees. |
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| There are three types of Standing Committees within the School of Public Health: Standing Committees of the Faculty; Advisory Committees to the Dean, and Standing Committees Advisory to Dean and Faculty. | |||
| (2) | Appointments
and Tenure of Standing Committees of the Faculty. |
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(a) |
The
Faculty Executive Committee shall recommend the Chair and the members of
the Standing Committees established herein to the Dean who makes the
appointment. |
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(b) |
Members
of all Standing Committees will be appointed to two-year staggered terms.
Except for the Executive Committee, necessary replacements for all
standing Committees of the Faculty will be appointed each year prior to
September 1, to serve a term of two years from September 1. |
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(c) |
All
members of the teaching staff of the School who hold titles in the
Adjunct, Lecturer, or Research series may be appointed Advisors or
Consultants without vote to any Standing or Special Committee. |
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(d) |
There
shall be student participation on all Standing Committees. Student
participation on Standing Committees shall consist of at
least one full-time student of the school, nominated by the Public Health
Students' Association for a one-year term. |
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| (3) | Charges
to, and Reports from Standing Committees. |
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| (a) | Incorporated
each year in the announcement of appointments of members of Standing
Committees will be a "Charge to the Committee" for the coming
year. For all Standing
Committees of the Faculty, this Charge will be developed
by the Dean of the School of Public Health after appropriate consultation
with the members of the Faculty Executive Committee. |
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| (b) | All
Standing Committees will make an annual written report
to the Dean, the Faculty Executive Committee and the Faculty of the School
by September 1st of each year; and when requested a brief oral summary of
the written report during the regularly scheduled meeting of the Faculty
in the Fall Quarter; and other written or oral reports when appropriate or
when requested. The Annual
Report will summarize actions taken by the Committee during the preceding
year; will transmit issues to the Faculty Executive Committee, the
Faculty, and the Dean of the School for consideration and action as
appropriate; and will establish a recommended agenda for the next academic
year. |
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| (4) | Term
of Office.
Committee memberships will be on staggered two-year terms to insure
continuity. |
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| (C) | Standing
Committees of the Faculty. |
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| (1) | Educational
Policy and Curriculum Committee. |
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| (a) | Charge.
Sets policy, monitors and evaluates the schoolwide degrees in the School of Public Health
in accordance with Graduate council regulations as specified in Bylaw 65.2
of the Los Angeles division, and addresses policy pertinent to student
affairs. In exercising its
functions under Bylaw 65.2, the Committee reports directly to the Faculty
Executive Committee. |
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| (b) | Duties.
Formulates policy, criteria and procedures for the MPH and DrPH
degrees. Monitors the curriculum and admission to schoolwide degree
programs. In discharging this duty, periodically reviews and recommends revisions in the MPH and DrPH curricula and core courses, and sets academic prerequisites for entry into schoolwide degree programs. Authorizes and supervises the courses of instruction. In discharging this duty, the Committee shall maintain liaison with the Departments in the School of Public Health. The
EPCC is responsible for directing academic matters to other appropriate Committees and for considering academic matters that do not fall within
the purview of the othre Committee. |
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| (c) | Membership. Five members, each representing one of the five departments from which a Chair is appointed by the FEC, and a student representative. The Associate Dean for Academic Affairs is an ex officio non-voting member. | ||
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(d) |
Subcommittees. |
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| (2) | Student
Affairs Subcommittees. |
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(a) |
Charge.
Represents the Faculty on all matters pertaining to students and
provides liaison between the Faculty, the Administration, and formal and
informal groups of students. |
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| (b) | Duties.
Reviews all admissions to the DrPH program.
Reviews all MPH admissions that represent exceptions to general
policy. Reviews all rejected
minority applicants to the MPH program.
Advises departments on whether their MS and PhD programs conform
with Graduate Council requirements. Establishes
policy, criteria, and procedure by which students are recommended for
available honors, scholarships and awards.
Oversees presentation of the annual Honors and Awards Ceremony.
Advises the Office of Student Affairs.
Represents the Faculty in establishing policy and enforcing the
procedures by which students are placed on probation and/or are dismissed.
Assumes an ombudsperson function for students and ensures that
appropriate grievance mechanisms exist and are available to the student
body. Within the facilities
available, considers and recommends procedures by which students are
provided with access to career counseling and information about available
jobs. |
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| (c) | Membership.
Five members, each representing one of the five departments from
which a Chair is appointed by the FEC, and a student representative.
The Associate Dean for Student Affairs is an ex officio, non-voting member. |
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| (D) | Standing Committees Advisory to the Dean. |
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| (1) | Community and Alumni Relations Committee. |
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| (a) | Charge. To promote professional involvement of the Faculty and students in the community. |
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| (b) | Duties. To maintain and facilitate relations between the faculty and alumni, the community and national, state, and local public health organizations; to implement communication activities such as the lecture series and the Beverlee Myers Research Forum. |
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| (c) | Membership. Four members appointed at large, one specifically designated for alumni relations. The Community Development Officer serves ex officio without a vote. One student representative. |
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| (2) | Evaluation Committee. |
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| (a) | Charge. Evaluate the School with regard to its mission and make recommendations to the Dean and Faculty concerning School responses to feedback received from external evaluations of the School. |
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| (b) | Duties. The Committee should be especially concerned with the articulation of the SPH's objectives in light of the needs of the public health professions for academic research, teaching and service. The Committee shall report its findings to the FEC and to the Dean in an Annual Report. |
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| (c) | Membership. Three Faculty appointed at large, one alumnus, one representative from a non-governmental health care organization, one representative from the Los Angeles County Health Department, one representative from the State Department of Health Services, one student representative, and the Associate Dean for Academic Programs. |
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| (d) | Members serve for two years on staggered terms. |
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| (e) | The Faculty Executive Committee shall recommend names of prospective representatives of all non-faculty constituencies to the Dean who in turn will make the final appointments. |
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| (f) | Meetings. The Associate Dean for Academic Programs will call the first meeting each year at which meeting a permanent Chair of the Evaluation Committee will be selected to serve for one year. |
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| (3) | Faculty Council. |
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| (a) | Charge. To promote the administration of the School of Public Health. |
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| (b) | Duties. To keep the Department Chairs and Associate Dean informed of matters at the School and University level, and to assist in the administration of the School. |
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| (c) | Membership. Department Chairs, the Dean, the three Associate Deans and the Chair of the Faculty as an ex officio member without a vote. Meetings are chaired by the Dean. |
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| (E) | Standing Committees Advisory to Faculty and the Dean. |
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| (1) | Research Committee. |
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| (a) | Charge. Establish school-wide policy for the solicitation and dispersion of available research funds. |
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| (b) | Duties. Identify current and emerging sources of funding relative to public health initiatives; solicit, review and disperse information regarding available funding opportunities to School Faculty regardless of department; set criteria for allocation of and review proposals for schoolwide research funds. |
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| (c) | Membership. Three Faculty selected at large and one student representative. |
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| (2) | Laboratory and Equipment Committee. |
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| (a) | Charge. To promote knowledge, set policy, coordinate use and facilitate intraschool communication among faculty, students, and administration about non-computer equipment used in instruction and research. |
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| (b) | Duties. Include but are not limited to: advise the Dean on the procurement, prioritization, allocation and maintenance of non-computer equipment resources, including both expansion and replacement of existent equipment; identify problems in schoolwide and user-specific usage patterns; anticipate, identify and evaluate alternatives for meeting unmet equipment needs; establish priorities for faculty and student access to equipment resources for purposes of teaching and research. |
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| (c) | Membership. Three faculty appointed at large, one student representative, and the Associate Dean for Administration, who is ex officio without a vote. |
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| (3) | Computer Committee. |
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| (a) | Charge. To promote knowledge, set policy, coordinate use and facilitate intraschool communication about computers among Faculty, students and administration. |
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| (b) | Duties. Include but are not limited to: advise the Dean on the expansion, replacement, procurement, prioritization, allocation and maintenance of computer resources, hardware and software; monitor the functioning of the Microcomputer Laboratory; maintain liaison with the Office of Academic Computing on behalf of the School; identify problems in global and user-specific usage patterns; anticipate, identify and evaluate alternatives for meeting unmet computing needs; establish priorities for faculty and student access to computer resources for purposes of teaching and research. |
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| (c) | Membership. Three Faculty members appointed at large, the Director of the Microcomputer Laboratory and the Associate Dean for Administration, ex officio without a vote, one student representative. |
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| (4) | International Health Committee. |
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| (a) | Charge. 1) To encourage instruction in international health; 2) To promote Department policies which meet the special needs of foreign students; 3) To encourage participation of Faculty and students in health programs outside the United States. |
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| (b) | Duties. Coordinate and develop international teaching, research and service activities within the School and with other agencies and institutions. |
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| (c) | Members. Three Faculty appointed at large and one student representative. |
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Part VIII. Order of Business |
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| 8. | All meetings of the Faculty shall be governed by procedures specified in Academic Senate Bylaw 162. |
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Part IX. Suspension of Rules |
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| 9. | The rules of the Faculty may be suspended by vote of the Faculty provided that not more than two voting members present objection to such suspension. The Chair shall always state the question as follows: "Those who object to a suspension of the rules will raise the right hand." |
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| AUGUST
1, 1994 |
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