UCLA ACADEMIC SENATE
MANUAL
Appendix of the Division
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UCLA ACADEMIC SENATE
MANUAL |
SCHOOL
OF MEDICINE
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| The University
of California has a long tradition of shared governance.
Faculty and Administration share responsibility for the conduct of
activities within the University. Specific
responsibilities for the academic program of courses and curriculum are
reserved to the Faculty and planning of resource allocation is determined
primarily by the Administration. Shared
governance generates consensus with regard to significant changes in
policy, procedures and organization. |
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| The UCLA School
of Medicine, as part of the University of California, is subject to this
same spirit and process of shared governance.
These Faculty Bylaws define the mechanisms through which the School
of Medicine Faculty fulfills their obligations to the governance of the
School. |
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ARTICLE I |
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Section 1:
Purpose |
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| The Faculty
shall conduct the government of the School of Medicine, subject to the
rules and coordinating powers of the Board of Regents and the Academic
Senate as may be applicable. |
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| Section 2:
Source of Authority |
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| The membership,
duties, powers and privileges of the Academic Senate are defined by the
Standing Orders of the Regents of the University of California. |
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| The Los Angeles
Division is a Committee of the Academic Senate of the University of
California and is subject to the Bylaws of the University Academic Senate. |
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| The Faculty of
the University of California Los Angeles School of Medicine is a Committee
of the Los Angeles Division and is directly responsible to the Division
and subject to its Bylaws. Except
as otherwise provided, the governance of the School of Medicine is vested
in its Faculty, which is authorized to organize, to select its own
officers and committees, and to adopt rules for the conduct of its
business. |
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ARTICLE II |
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| Membership in
the Faculty of the School of Medicine is defined by Regent Standing Order
105.1(a) and Division Bylaw 50 (A)(1-4). |
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ARTICLE III |
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| Section 1:
Curricula |
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| The Faculty of the School of Medicine shall authorize and supervise all courses and curricula offered in pursuit of the degree of Doctor of Medicine (Regent Standing Order 105.2b). | |||
| No change in
the curriculum of the School of Medicine may be made by any agency,
including the Faculty Executive Committee, until the proposed change has
been submitted to the formal consideration of the Faculty (Academic Senate
Protected Bylaw 51; Division Bylaw 10B). |
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| The Faculty's
control over curriculum does not extend to courses and curricula that lead
to other degrees, such as the Ph.D., since review and authorization of
these programs remain under the jurisdiction of the Graduate Council of
the Los Angeles Division. |
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| Section 2:
Admission of Candidates |
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| The Faculty of the School of Medicine shall set policies for the admission of candidates for the degree of Doctor of Medicine and for completion of the degree. | |||
| The Faculty
shall determine whether students are making satisfactory progress or shall
be required to repeat courses or leave the School.[1] |
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| The Faculty
shall recommend candidates for the M.D. degree to the President of the
University through the Academic Senate. |
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| Section 3:
Educational and Budgetary Resources |
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| The Faculty of
the School of Medicine may form a Committee on Planning and Budget
analogous to the Los Angeles Division's Council on Planning and Budget
(Division Bylaw 65.3). The
Faculty has the authority to investigate and make recommendations
concerning the allocation of educational and budgetary resources, academic
priorities, and the planning and budgetary process within the School of
Medicine. These
recommendations may be made to the Dean, to the Los Angeles Division,
and/or to the Chancellor. |
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| Section 4:
Other |
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| The powers and
duties of the Faculty shall not be construed as limited to those
explicitly considered in these Bylaws. |
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ARTICLE IV |
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| The officers of
the Faculty shall consist of a Chair and a Vice-Chair. |
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| The Vice-Chair,
who serves as chair-elect, will be elected annually by the Faculty and
shall serve for three years: the first year as Vice-Chair, the second year
as Chair, and the third year as Immediate Past-Chair. |
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| The Chair shall
serve as Chair of the Faculty Executive Committee. |
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ARTICLE V |
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| Section 1:
Faculty Executive Committee |
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| (A) | Membership |
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| Voting
Members: |
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| (1) | Four
Faculty members (Regular, In-Residence, or Clinical X series of the rank
of Assistant Professor or higher) who have primary appointments in the
Pre-Clinical Sciences (Biological Chemistry, Biomathematics, Microbiology
& Immunology, Neurobiology, Pharmacology & Molecular Medicine,
Physiology). |
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| (2) | Three Faculty members (Regular, In-Residence, or Clinical X series of the rank of Assistant Professor or higher) who have primary appointments in the Medical Sciences (Medicine, Neurology, Pediatrics, Psychiatry & Biobehavioral Sciences); one Medical Sciences Faculty member shall be based at an affiliated hospital. | ||
| (3) | Three Faculty members
(Regular, In-Residence, or Clinical X series at the rank of Assistant
Professor or higher) who have primary appointments in the Surgical
Clinical Sciences (Anesthesiology, Obstetrics & Gynecology,
Ophthalmology, Orthopedic Surgery, Pathology & Laboratory Medicine,
Radiation Oncology, Radiological Sciences, Surgery, Urology); one Surgical
Clinical Sciences member shall be based at an affiliated hospital. |
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| (4) | One Faculty member (Regular,
In-Residence, or Clinical X series at the rank of Assistant Professor or
higher) from the Charles R. Drew Postgraduate Medical School. |
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| (5) | One Faculty member with a
full-time appointment in the Clinical Compensated series.² |
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| (6) | One Volunteer Clinical
Faculty member recommended by the Clinical Sciences departments and
confirmed by the Faculty Executive Committee.[2] |
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| (7) | The
Chair of the Faculty (Regular, In-Residence, or Clinical X series). |
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| (8) | The
Vice-Chair of the Faculty (Regular, In-Residence, or Clinical X series). |
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| (9) | The Immediate Past Chair of
the Faculty (Regular, In-Residence, or Clinical X series). |
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| (10) | The
Dean of the School of Medicine, or an Associate Dean, shall serve as an ex-officio
member. |
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| Consultants
shall serve without vote and consist of: |
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| (1) | One Graduate Student
nominated by the Graduate Student Council.
This student shall be enrolled in a Ph.D. granting program in a
Departmental or Interdepartmental Program of the School of Medicine. |
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| (2) | Four Medical Students
elected annually by each medical student class. |
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| (B) | Term
of Office |
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| (1) | Pre-Clinical
Sciences, Medical Sciences, and Surgical Clinical Sciences members shall
serve for three years. One or
two members from each group will be elected each year. |
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| (2) | The
Charles R. Drew Postgraduate Medical School member shall serve three
years. |
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| (3) | The
Clinical-Compensated Faculty member shall serve three years. |
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| (4) | The
Volunteer Clinical Faculty member shall serve two years. |
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| (5) | The
Graduate Student and Medical Students shall each serve up to four years
depending upon their reelection by their respective bodies. |
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| (C) | Nominations and
Elections |
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| (1) | Procedures
for nominations and elections are outlined in the Divisional Manual. |
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| (2) | Nominations and elections
are to be conducted separately for each of the Faculty groups. |
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| (3) | The
Vice-Chair, i.e. chair-elect, shall be elected by the entire Faculty. |
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| (4) | Communications regarding
nominations for Faculty Executive Committee positions shall be sent in a
timely manner to each eligible Faculty member. |
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| (D) | Meetings |
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| (1) | The Faculty Executive
Committee shall hold a regularly scheduled meeting monthly.
A meeting notice and agenda shall be circulated to members at least
one week in advance of the meeting and also made available to every member
of the Faculty. |
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| (2) | Special
meetings may be called by the Chair, or in the Chair's absence, the
Vice-Chair, or by any three members of the Faculty Executive Committee.
A meeting notice and agenda shall be circulated at least one week
prior to the meeting. |
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| (3) | Emergency meetings may be
called by the Chair, or in the Chair's absence, the Vice-Chair, or by any
three members. The meeting
notice and agenda shall be circulated at least 48 hours in advance.
An effort shall be made to contact every Faculty Executive
Committee member. |
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| (4) | The Chair may cancel a meeting for lack of business. |
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| (5) | Any Faculty member may
attend a Faculty Executive Committee meeting and participate in its
deliberations without the right to vote.
However, all or part of a particular meeting may be declared
"closed" by a majority vote of the Faculty Executive Committee
in order to discuss items of a confidential nature. |
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| (6) | Approval
by two-thirds of the voting members of the Faculty Executive Committee is
required for final action on any item not included in the agenda.
No final action may be taken on any legislative item not announced
in the agenda. |
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| (E) | Quorum |
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| A quorum shall
consist of any eight voting members. |
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| (F) | Duties |
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| (1) | Consider
matters of general concern to the Faculty, and matters delegated to it by
the Faculty in the Bylaws or by subsequent action. |
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| (2) | Consider special problems
pertinent to the Faculty in any academic title series, whether members of
the University of California Academic Senate or not. |
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| (3) | Advise and assist the
administration regarding budgetary matters including, but not limited to,
the distribution and allocation of space and resources necessary to
achieve academic goals, departmental mergers, and the establishment or
disestablishment of programs or departments. |
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| (4) | Receive reports from the
Standing Committees of the Faculty. |
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| (5) | In
the exercise of its jurisdiction over scholastically disqualified
students, may suspend regulations regarding dismissal or specify
conditions for such suspension and may permit students who are dismissed
under these regulations to return to the University. |
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| (6) | Appoint the Standing
Committees of the Faculty established by these Bylaws. |
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| (7) | Report to the Faculty at
least once a year. |
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| (8) | Submit
substantive questions considered by the Faculty Executive Committee to the
entire Faculty for mail ballot, on request of five members of the Faculty
Executive Committee or 35 members of the Faculty.
This shall be accomplished within ten calendar days following
distribution of the minutes of the last meeting at which the action was
considered. |
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| Section
2: Standing Committees of the Faculty |
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| (A) | There
shall be four Stan |
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| (1) | Admissions
Policy Committee shall review and recommend
requirements, standards and criteria for admission to the UCLA School of
Medicine, including technical standards for the admission of students with
disabilities. |
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| (2) | Medical
Education Committee shall formulate and
periodically review the mission statement for undergraduate medical
education; shall review and recommend revisions of the Medical School
curricula, including scheduling of courses; and shall evaluate existing
courses and clerkships. |
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| (3) | Medical
Student Thesis Committee shall, through a
thesis program, encourage scholarship and provide an opportunity for
students to carry out original research with UCLA faculty members. |
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| (4) | Volunteer
Clinical Appointments and Promotions Committee
shall review dossiers submitted by departments for initial appointment and
promotion of volunteer clinical faculty at the level of Associate
Professor or above. |
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| (B) | Appointment and
Term of Service |
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| (1) | The Chair and members of
standing committees shall be appointed by the Faculty Executive Committee. |
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| (2) | Standing committee members
shall serve three-year terms, renewable with the consent of the Faculty
Executive Committee. |
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| (3) | The Faculty Executive
Committee Chair and Vice-Chair shall be ex-officio
members of all standing committees without vote. |
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| (4) | The Dean of the School of
Medicine, or the Dean's designate, shall be an ex-officio
member of all standing committees without vote. |
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| (5) | Standing committees may
appoint ad hoc committees as necessary.
Ad hoc committees shall disband on completion of their charge. |
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| (C) | General Procedures | ||
| (1) | Standing
committees shall submit Bylaws and Guidelines for approval to the Faculty
Executive Committee. These
shall be reviewed annually and any changes referred to the Faculty
Executive Committee for approval. |
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| (2) | Standing
committees shall circulate a meeting agenda and the previous meeting
minutes to members at least one week prior to a meeting. |
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| (3) | Standing committees shall
submit an annual report to the Faculty Executive Committee |
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| (4) |
Standing committees shall present recommendations to the Faculty
Executive Committee for approval. Recommendations
shall be presented in writing to the Chair at least two weeks prior to the
meeting so that they may be circulated to the Faculty Executive Committee
members. |
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| Section
3: Ad Hoc Committees of the Faculty |
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| The Faculty
Executive Committee may appoint ad hoc committees to research, study and
develop recommendations regarding an issue.
An ad hoc committee shall consist of as |
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ARTICLE
VI |
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| (A) | The
Faculty shall meet at least once annually after a call by the Chair.
The notice shall be circulated at least one week prior to the
meeting. |
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| (B) | The
Faculty may meet at other times with at least two instructional days
notice: |
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| (1) | After
a call by the Chair. |
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| (2) | After delivery to the Chair
or Vice-Chair of a written request for a meeting signed by at least 25
voting members of the Faculty. The
request shall be acted on within 48 hours by scheduling a meeting to take
place within five calendar days. |
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| (C) | The
Chair of the Faculty shall preside. In
the absence of the Chair, the Vice-Chair shall preside. Should the
Vice-Chair also be absent, a Faculty Executive Committee member designated
by the Chair shall preside. |
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| (D) | Voting members
shall consist of School of Medicine Faculty in any Academic Senate series
and full-time Clinical Compensated faculty.[3]
Other non-Academic Senate faculty members have the right to attend
and participate, but shall not vote. |
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| (E) | The agenda shall
include the following, in the stated order: |
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| (1) | Consideration
of the preceding Faculty meeting minutes. |
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| (2) | Announcements by the
President of the University of California. |
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| (3) | Announcements
by the Chancellor of the UCLA campus. |
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| (4) | Announcements by the Dean of
the School of Medicine. |
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| (5) | Announcements by the Chair
of the Faculty. |
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| (6) | Report
of the Faculty Executive Committee. |
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| (7) | Reports of the standing committees | ||
| (8) | Reports
of special committees. |
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| (9) | Petitions
of students. |
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| (10) | Unfinished
business. |
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| (11) | New business. |
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| (F) | The
order of the agenda may be altered by vote of two-thirds of the voting
Faculty present at the meeting. |
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| (G) | Thirty
members of the voting Faculty shall constitute a quorum. |
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| (H) | Actions
or measures considered must be submitted to a mail ballot in the following
circumstances: |
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| (1) | Requested
by 25% of the voting members present, or 15 members, whichever is smaller. |
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| (2) | Requested in writing by 35
Faculty members within 10 calendar days after distribution of the minutes
of the meeting at which the action was taken or the measure considered. |
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| (I) | The
latest edition of Robert's Rules of Order shall be used as a guide in
proceedings of Faculty meetings when not in conflict with these Bylaws. |
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ARTICLE
VII |
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| (A) | New
Bylaws may be adopted, or these Bylaws may be amended or repealed, at a
regular or special meeting of the Faculty by an affirmative vote of
two-thirds of the Faculty voting, provided that a written notice of the
proposed change is mailed to each member of the Faculty at least five days
of instruction before the meeting at which the action is taken. |
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| (B) | No change in
these Bylaws may be made that will be in conflict with the Bylaws,
Regulations, or Legislative Rulings of the Academic Senate. |
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| (Revised 12/2/96) | |||
| [1]On
the advice of University Counsel, the Dean of the School of Medicine is a
student's last "court of appeal" from a decision by the Faculty
(Faculty Executive Committee). |
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| [2] The Clinical Compensated member and the Volunteer Clinical Faculty member shall not vote on Academic Senate issues per Regent Standing Order 105.1(a) and Divisional Bylaw 50(A)(1-4). | |||
| [3]The
Clinical Compensated member shall not vote on Academic Senate issues per
Regent Standing Order 105.1(a) and Division Bylaw 50(A)(1-4). |
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